Sample QC report
What you actually get after every inspection
Below is an anonymized excerpt of a real pre-shipment report we sent after inspecting 500 stainless-steel travel mugs bound for Los Angeles. Every order — pre-production, during-production, and pre-shipment — gets the same format, photo-documented and emailed within 24 hours of the visit.
Pre-shipment inspection
Report #GPX-QC-4271
- Buyer
- Northwind Retail (UK)
- Product
- 500ml Stainless travel mug
- Order size
- 5,000 units
- Factory
- Zhejiang Precision Metalworks Co. Ltd
- Inspection date
- 2026-06-18
- Sampling standard
- AQL 2.5 (Major) / 4.0 (Minor)
- Sample size
- 32 units (ANSI/ASQ Z1.4, Level II)
- Inspector
- H. Ma (ISO 9001 auditor, 8yr)
- Photos taken
- 84 images (full report)
Checks performed
| Check | Detail | Result |
|---|---|---|
| Product appearance | Colors, print, finish — all sampled units | Pass |
| Functional test | Cap fit, seal integrity, thermal retention (5-hour hold at 88°C) | Pass |
| Dimensions | Height, diameter, wall thickness vs. approved sample | Pass (±0.3mm tolerance) |
| Weight per unit | 312g ±5g (spec: 315g ±10g) | Pass |
| Retail packaging | Barcode readable, box printing, insert card, unit sticker | Pass |
| Export cartons | Master carton labels, drop test (3 corners × 3 heights) | Pass |
| Documentation | Certificate of origin, MSDS, FDA food-contact compliance | Present |
Findings
MAJ-01MajorLogo silkscreen off-center by 2.4mm on 3 of 32 sampled units.
→ Rework required — full lot to be re-inspected.
MIN-02MinorFaint scratch on cap (1 unit of 32).
→ Within AQL 2.5 tolerance — accepted.
MIN-03MinorInner poly bag not sealed on 2 units.
→ Reseal at factory; verified before shipment.
Photo documentation (84 images total)
Full report includes numbered, tagged photos of packaging, cartons, drop-test, functional check-up, and individual defect samples. Each finding above links to the exact photo evidencing it.
Inspector signature and factory representative signature appear on the final page of the full report PDF.
This is the same report format for every order.
Included in our flat sourcing fee — no per-inspection add-on.
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